How Offline GPG Decryption Software Works?

guide on how to use PGP

Whether you have an online business or are looking to secure your own privacy, encryption software is at the forefront and a must-have for protecting your confidential information.

In this article, we’ll discuss encryption/decryption software, the difference between PGP and GPG, as well as some offline GPG decryption software tools and why you might need them.

Difference Between PGP and GPG Encryption

First, if you are new to encryption/decryption, you probably heard the terms “PGP”, “OpenPGP”, “GPG” and “GnuPG”.

What do these mean and what is the difference between them?

Let’s start with the most well-known – PGP.

PGP or Pretty Good Privacy is a proprietary data encryption software owned by Symantec. It’s used in email encryption, but also for encrypting directories and disk partitions, as well as encrypting files when exchanging them.

When it comes to OpenPGP, there is essentially nothing different between PGP and OpenPGP other than the fact that OpenPGP is the open-source version of PGP that is free for public use.

The only “requirement” for using OpenPGP is for the solution to adhere to the IETF (Internet Engineering Task Force) standards and can mix with other OpenPGP-compliant vendors.

What about GPG and GnuPG?

These two are the same thing and GPG is an alternative to PGP.

GPG stands for “Gnu Privacy Guard”. It is defined by OpenPGP standard and is run by the GPG Project and can decrypt and open files that were encrypted by either PGP or OpenPGP.

What is the difference between PGP and GPG?

Other than the fact that PGP is a proprietary encryption software owned by Symantec and GPG is open-source encryption and decryption software, there is no big difference between these two formats.

How to Use PGP?

For this guide on how to use PGP, we’ll use GPG4WIN, so the process might be a bit different with other encrypting software we listed here.

Download GPG4WIN

GPG4WIN offline gig decryption software

The first thing we want to do is to download GPG4WIN. It’s a free software, but you can use PayPal, Bitcoin or bank transfer to donate $10, $15, $25, or a custom amount you want should you wish.

The current working version of GPG4WIN is 3.1.16, but if you already have an older version of the software, you can update that one and your keys will be kept.

Make sure to check all the boxes for the components. GPG4WIN 3.1.16 includes:

  • GnuPG 2.2.28
  • Kleopatra 3.1.16
  • GPA 0.10.0
  • GPGOL 2.5.0
  • GPGEX 1.0.6
  • Kompendium (de) 4.0.1
  • Compendium 3.0.0

This should all require about 90 MB of space on your drive. Once you’re ready to install, just press the Next button.

Generate a Key

Once you do this, a popup window saying will appear with buttons to Generate key now and Do it later. Press the first button.

Generate key GPG4Win

Once you do, the Key Manager will ask you for your name and Despite it asking for your name, don’t give it your real name, please. Instead, go ahead and use a pseudonym. The same goes for your email address.

Also use a fake email address

Last, but not least, you should backup your key. This isn’t mandatory, but it’s a good practice. Simply click the radio button next to Create a backup copy and that’s it.

This will open a new window where it will ask you to create a passphrase, so be sure it’s something you’ll remember.

Create a passphrase GPG4WIN

Next, you need to choose a location on your computer where you want to keep your backup key. Don’t just put it on the desktop in a folder screaming “IMPORTANT!”. Instead, bury it deep under 2-3 subfolders.

Click Save and enter the passphrase you created.

You’ll get a confirmation that the backup key is successfully stored.

Key backup confirmation

How to Send the Public Key?

Sending the public key you just generated is quite easy in fact.

All you need to do is:

  1. Open the Key Manager
  2. Locate the key you want to send (if you have multiple encryption keys)
  3. Right-click on that key to copy it to your clipboard
  4. Paste the key and send it in the email to the other person

Pay attention to ONLY copy public keys like this and never private keys!

How to Import a PGP Key?

If you need to send someone an encrypted email message, you’ll need to import their public key.

Simply ask them to send you the key like we explained above (don’t worry, just don’t send private keys like this).

Next, copy the key to your notepad and save it somewhere. Once you do, click Import on your GPG4WIN Key Manager.

How to import a PGP key?

Next, just find the location where you saved the key and click Open.

You’ll see a window like this and just click Close.

Key import confirmed

How to Encrypt and Decrypt Your Email with PGP?

Now that you have your public and private keys, let’s see how to encrypt and decrypt a message using GPG4WIN.

First, the encryption part:

  1. Open the GNU Privacy Assistant File Manager
  2. A Clipboard should automatically open. If it doesn’t (for instance, you’re on another page, simply click on the Clipboard icon at the top.
  3. In the Clipboard text area type, some text and click the Encrypt icon
  4. Select the public key of the person you want to send the message to
  5. A popup will appear next on your screen. Select Yes and your message will be encrypted

Now, let’s take a look at how to decrypt a PGP-encrypted message:

  1. First, open your GNU Privacy Assistant Clipboard and paste the encrypted message into the text area
  2. Enter the passphrase you setup before and click OK
  3. The message should now be decrypted and you can copy/paste it into a notepad somewhere on your computer

What is the Best Encrypting Software You Can Find?

As encryption becomes more and more a necessity, so too does encryption software.

When it comes to offline GPG decryption software, three tools stand out:

  1. GPG4Win
  2. WinGPG
  3. PGPTool

GPG4Win or GNU Privacy Guard for Windows is the official GPG distribution for Windows.

This is encryption software for emails and files that allows users to transport files or emails securely using encryption and digital signatures, where digital signature shows that the file or email came from the sender and was not changed and encryption ensures that the data is secure from an unauthorized third-party opening and reading it.

WinGPG is a tray-based application for Windows, as well as a GPG v2 distribution that offers data protection, digital signature and verification and encryption and decryption for securing your sensitive data.

The third option here is PGPTool. What this tool does is makes it easier to encrypt and decrypt data by automatically suggesting parameters (so you don’t have to enter them manually). As a result, there’s less of a chance to leave sensitive data unencrypted.