What is an Email Alias and How to Create One for Your CTemplar Email Account?
What is an email alias and how does it work?
An email alias is an additional email address that you can add to your primary email mailbox. Think of it as a nick name to your email account that will use the same account settings, contact list and inbox as the primary account.
What are Email Aliases Best Used for?
What is the purpose of an alias?
An email alias can have several uses. You can use email aliases for business or for personal stuff.
Here are some of the uses of an email alias:
- Fulfilling different roles in your organization
For one, you can use it if you fulfill different roles in your company.
Let's say you're at the same time responsible for sales, customer support and social media.
You can receive emails for each on just one email address, but it might look more professional if you create an alias for each individual role you have.
This way you can also create aliases for your entire team and have them all forwarded to one inbox if you want.
- To create a temporary email address and avoid spam
Another reason to have an email alias is if you. need a temporary email address. For example, you can use one when applying for online jobs and you don't want to clog your main inbox.
The same, naturally, goes when you are the one who posts a new job opening.
With an email alias, you can simply delete it when the position is filled.
- To better track marketing activities
You can also use one for your marketing activity. For example, you might want to track where emails are coming from for an advertising campaign. In that case, all you have to do is set up an email alias for that specific campaign and you can track email messages from customers who responded to it.
Why Can't You Use Aliases All the Time Instead of Creating New Accounts?
As you can see, email aliases have a purpose and can be useful.
So why don't we use them all the time then?
Let's say you have 100 people working in your company, with one primary email address (we'll call it [email protected]) and 99 aliases connected to it (user1, user2 ... usern).
Every time an email gets sent to one of the email aliases, it will go to the primary email address ([email protected]).
In essence, this is like having 99 employees all forwarding their phone calls to the office. If everyone did that, you wouldn't have time to do anything else but answer the calls (or in this case, check email).
What is the Difference Between an Alias and a User?
How does an email alias differ from an email user?
An alias is a forwarding account that you can use to receive emails or have them forwarded to the existing email address. It doesn't have its inbox and you can't send emails from it.
On the other hand, a User can be used to send and receive emails and has its own inbox.
In addition, an email alias doesn't have its storage, meaning that messages will be forwarded and stored on the main account server.
How to Create an Email Alias With CTemplar?
Almost every email service today allow you to create email aliases, including Gmail, Yahoo and Microsoft Outlook.
We'll show you how two create one with CTemplar: Armored Email.
Keep in mind that the Free version does not support aliases. Instead, this feature requires a paid plan.
However, you can create:
- 10 aliases with a Prime account ($8/month)
- 30 with Knight ($12/month)
- 60 with Marshall ($20/month)
- 200 with Champion ($50/month)
How do I create an email alias?
To create an email alias with CTemplar:
- Open your CTemplar inbox
- Go to Settings by clicking on the cog icon on the upper-right corner of your screen
- In the tabs on the top of your screen, select Signature & Aliases
- Click the Add Alias button under Aliases to add an alias
- Enter a username in the box and click Add
- Your new email alias is created and you can now send emails from it and receive replies to your main CTemplar account
How to Disable an Email Alias That You're No Longer Using?
You can also disable an alias when you no longer need it.
To do this:
- Go to the Settings on your account
- Select Signatures & Aliases
- Under Aliases find the email alias that you want to remove and simply click the Disable link
- The alias address will be marked with the red Disabled next to it
Note that this will only disable the alias address, but will not remove it entirely. You can always click the Enable link next to it if you need it again.
What is a Domain Alias Different from an Email Alias?
In addition to email aliases, you can also have aliases for your domains. Here, the "alias" part will come after the "@" sign.
For example, if your primary email address is [email protected] and you have another company (company2), the domain alias for it would be [email protected] When someone sends an email to it, the message will be forwarded to your primary address.
Do you need an email alias?
It depends. Do you want to organize your inbox a little and enjoy more privacy and security?
Then it's probably a good idea to use an email alias (or several) as it can be a great tool for avoiding spam and you only have to remember one password for your primary email account.
Email aliases can be a useful feature for both your personal life and your work. They help you keep your inbox better organized and your email more private and secure.
We hope this article helped you understand what is an email alias and how do email aliases work.
Do you need an email alias? Sign up to CTemplar paid account and create one in just a few clicks today!